ARMA2007 RIM: The Fundamentals, day 2/2RIM: The Fundamentals
Two day Pre-conference seminar preceding ARMA 2007 conference led by Dr. Mark Langemo, CRM, FAI
I’ll apologize in advance for the length of this post today – it is a second whole day session.
The Remaining Agenda for this Pre-Con:
1. RM & the law – how to develop legally valid RRS
2. How to develop state of the art filing systems for paper records
3. Managing inactive records
4. Imaging and applications of Imaging (film + digital)
His recommendations for the conference to our group -
On Wednesday Morning at 8:00, Dr. Tim O’Keefe “Communicating with IT”
Do not be at the 1:30 on Tuesday where he is speaking…we’re already here listening to him!
Before starting a Records Retention Program Process develop a close working relationship with your org’s: In other words: LAY THE POLITICAL GROUNDWORK!!!
He has already established why Records Retention Management is not an exact science, but with that in mind take these strong recommendations…
Dr. Langemo’s Twelve Steps to a Successful Records Retention Program – see his slides for these
Developing State of the art filing systems for Paper records
Traditional Drawer filing systems are expensive; these are the dinosaur of RM, and should be phased out as we can realistically/economically replace them. We need “State-of-the-Art” systems! Start with a preliminary file purge to get rid of dups and non-records. Then you are ready to get started in earnest.
Managing inactive records
Storage and management of inactive records are usually two of the greatest consumers of space, salaries and equip.
He defined Inactive records: those records on any media that are accessed referred to and used infrequently but that must be retained according to retention schedules to meet operating needs or legal requirements.
Dr. Langemo belives that the most important thing about managing inactive records is finding them : ) Then, once you have found them, getting a plan of attack together, and he gave us some ideas for that. We talked about process and in sourcing vs. outsourcing.
Storage and management of inactive records are usually two of the greatest consumers of space, salaries and equip.
He defined Inactive records: those records on any media that are accessed referred to and used infrequently but that must be retained according to retention schedules to meet operating needs or legal requirements.
Dr. Langemo belives that the most important thing about managing inactive records is finding them : ) Then, once you have found them, getting a plan of attack together, and he gave us some ideas for that. We talked about process and in sourcing vs. outsourcing.
Imaging and applications of Imaging
We talked about both microfilm and electronic imaging. This was helpful to me..don’t know much about microfilm, though I do about electronic.
We talked about both microfilm and electronic imaging. This was helpful to me..don’t know much about microfilm, though I do about electronic.
Overall, I loved Dr. Langemo’s sessions. His call to action was great – he should be a motivational speaker! He loves records management, too, which is great for getting us psyched up.
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